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Google Workspace makes the future of AI-based work possible for every business

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January 15, 2025

“We believe that artificial intelligence is the foundation of the future of work, and its transformative power must be available to every business and every employee at an affordable price. That is why today we decided to build the best of Google AI into the Workspace Business and Enterprise plans, bringing the latest generative artificial intelligence capabilities to our business customers without them having to purchase any add-on.”

Jerry Dischler

President of Cloud Applications, Google

The rollout of the following artificial intelligence capabilities begins today for Google Workspace Business customers, while it becomes available for Enterprise customers at the end of the month:

AI assistance in Gmail, Docs, Sheets, Meet, Chat, Videos and other apps:

With artificial intelligence embedded in the tools you use every day, you can work faster and more precisely. Gemini simplifies communication by helping you summarize, draft and find information in your emails, chats and files. It can be a thought partner and source of inspiration, helping you create professional documents, slides, spreadsheets and videos from scratch. Gemini can even improve your meetings by taking notes, enhancing audio and video recordings, and if you join a conversation late, it can catch you up.

Chat with Gemini Advanced, Google's next-generation artificial intelligence:

Start learning, brainstorming and planning with the Gemini app on your laptop or mobile device. Gemini Advanced helps with complex projects such as coding, research and data analysis, and offers the ability to create “Gems” — a team of AI experts that handle repetitive or specialized tasks.

Harnessing the power of NotebookLM Plus:

The revolutionary AI research assistant is now available to every employee to help them understand complex topics. Upload sources for instant insights and audio overviews, then share customized notebooks with your team to speed up learning and onboarding.

Making the best of Google AI available to every business

To meet these needs, Google announced that the best of Google AI is now part of the Workspace Business and Enterprise plans, so every business gets the tools with which they can realize the innovations of the future.

Increasing human potential with working artificial intelligence

For more than 20 years, Google Workspace has been not merely a collection of tools, but a platform where teams can create, build and grow together. We have helped more than 10 million businesses of different sizes — from innovative startups to global enterprises — transform their workflows. Now, as we embrace an era of work driven by artificial intelligence, the new opportunities and our mission to make our customers successful have gained even greater momentum.

We believe that artificial intelligence is not just another tool; it represents a fundamental change in how work happens. In the past year, more than 100,000 customers have started using generative AI to increase employee productivity, creativity and innovation. It helped them reduce the burden of boring, repetitive tasks — such as taking meeting notes or summarizing long documents and videos — and supported them as a strategic thinking partner in realizing their best ideas. Businesses using AI gain a significant competitive advantage, but many are uncertain about how to start, or find it difficult to manage the costs of new technologies.

Simplified pricing with AI included

By eliminating the need to purchase separate add-ons to access our latest generative AI capabilities, we have simplified our plans and pricing to make the value provided by Google AI available to every Google Workspace customer.

For example, a customer who previously used the Google Workspace Business Standard package with the Gemini Business add-on paid $32 per user per month. Now the same customer pays only $14 per user per month — just $2 more than Workspace without Gemini.

You can find more information about pricing and available features in the Help Center. The pricing takes effect tomorrow for new customers. For existing customers, subscription prices will update from March 17, 2025 or upon renewal of the annual/fixed-term plan, whichever comes later. Price changes currently do not apply to very small businesses.

Privacy and security with AI

We understand that data security, confidentiality and compliance are a top priority for business leaders when adopting AI, and we are committed to helping keep your data safe.

Your data is your data: We do not use your data, your prompts or your generated responses to train Gemini models outside your domain without permission. We do not sell your data and do not use it for ad targeting.

You are in control: Gemini is built with enterprise-grade controls to help you adopt AI while protecting sensitive data. Gemini only retrieves relevant data that the user has access to, and your existing Workspace data security and data sovereignty controls automatically apply.

Stay within compliance frameworks:

Gemini for Workspace and the Gemini app are among the first generative AI productivity solutions to have comprehensive security, privacy and compliance certifications, including SOC 1/2/3, ISO 27001/17/18, and ISO 42001 standards, and they help achieve HIPAA compliance.

You can find more information about available administrative controls and our commitment in the Privacy Center.

Source: Google